112 lines
3.6 KiB
Markdown
112 lines
3.6 KiB
Markdown
---
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project: pbs-project-tracking
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type: project-plan
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status: active
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path: Tech/Projects
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tags:
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- pbs
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- github
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- trello
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- project-management
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created: 2026-04-19
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updated: 2026-04-19
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---
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# PBS Project Tracking System
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Two-layer project tracking: GitHub Issues for task-level work (linked to
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commits), Trello for shared high-level visibility with Jenny.
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## Architecture
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- **GitHub Issues** — per-repo project boards, task-level tracking, linked
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to commits via issue numbers
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- **Trello** — shared board with Jenny, high-level project phases and
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milestones
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- **Gitea** — unchanged, continues as Obsidian vault repo and n8n pipeline
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endpoint
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- **Lovebug** — references GitHub issue numbers in phase-based commits
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(e.g. `closes #14`)
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## Phase 1 — Manual Setup (Loose Coupling)
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Goal: Get both tracking layers in place and establish the workflow habit.
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No automation between GitHub and Trello — manual sync only.
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### GitHub Issues Setup
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- [ ] Enable GitHub Projects on each active PBS repo
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- [ ] Create issue templates for standard task types (feature, bug,
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infrastructure)
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- [ ] Create labels that map to project areas (e.g. `membership`,
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`security`, `content-intelligence`, `infrastructure`)
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- [ ] Create milestones for current project phases (e.g. "Membership LOE 1
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Phase 3", "Cloudflare Access Setup")
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- [ ] Populate initial issues from existing project plans in the vault
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- [ ] Confirm Lovebug workflow includes issue number references in commit
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messages
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### Trello Board Setup
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- [ ] Create PBS shared board (or repurpose existing if Jenny has one)
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- [ ] Define lists: Backlog, Up Next, In Progress, Done
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- [ ] Create cards for each high-level project/phase:
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- Membership Platform LOE 1 — Phase 3 (Sunflower Garden)
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- Cloudflare Access Setup
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- Content Intelligence Platform (YouTube + GSC pipelines)
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- Per-Container Ansible Playbooks
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- WordPress Log Monitor
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- Video Editing queue
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- [ ] Add checklists to cards for sub-phase visibility (e.g. Phase 3a–3e
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under Membership)
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- [ ] Invite Jenny to the board
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- [ ] Establish cadence — update Trello cards when starting/finishing a
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phase
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## Phase 2 — n8n Automation (Trello Sync)
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Goal: Automate status updates from GitHub to Trello so the shared board
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stays current without manual effort.
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### n8n Workflow Design
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- [ ] Set up GitHub webhook trigger in n8n (listen for issue state changes)
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- [ ] Map GitHub repo + milestone to corresponding Trello card
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- [ ] When all issues in a GitHub milestone close → move Trello card to
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Done (or update checklist item)
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- [ ] When first issue in a milestone moves to In Progress → move Trello
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card to In Progress
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- [ ] Add Google Chat notification on Trello card transitions (webadmin
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space)
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- [ ] Test on a single repo/card pair before expanding
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### Mapping Strategy
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- [ ] Define naming convention so n8n can match GitHub milestones to Trello
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cards (e.g. milestone name matches card title)
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- [ ] Document the mapping in this project file once established
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## Key Decisions
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- **Per-repo issue boards** (not a single central tracker) — keeps issues
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next to the code
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- **Loose coupling first** — validate the workflow before automating
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- **GitHub over Gitea for project tracking** — keeps CI/CD and build
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compute off the production server
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- **Gitea unchanged** — continues serving Obsidian vault and n8n pipeline
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## Commit Linking Convention
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Reference issues in commit messages for automatic linking:
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```bash
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# Link to an issue
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git commit -m "Build card grid component for Sunflower Garden #12"
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# Close an issue from a commit
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git commit -m "Wire up save button API, closes #14"
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```
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This turns git history into a traceable project journal.
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--
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...sent from Jenny & Travis |